NCACAA Board Meeting
Minutes
June 20, 2000
Fayetteville, NC
Rett Davis called the meeting to order by welcoming everyone to the state meeting.
Those in attendance were Marjorie Rayburn, Freddie O'Neal, Alan Harper, Johnny Hensley, Nancy Keith, Lenny Rogers, Shelia Jordan, Kevin Starr, Kenneth Williams (Southern Region Director, NACAA), Roger Cobb, Dalton Dockery, Matt Martin, Lisa Wimpfheimer, Cyndi Lauderdale, James Cochran, Jack Loudermilk (Parliamentarian), Rett Davis, Gayle Smith (CPA), Billy Dunham, Kent Wooten, Kathy Dugan, George Autry, John Dorner, Art Bradley, Fred Miller, and Everette Davis.
Rett thanked the hosts (South Central District) of the State Meeting. He introduced special guest Kenneth Williams from Arkansas, who is Southern Region Director and welcomed him to North Carolina. Kenneth indicated he enjoyed his last visit to North Carolina two years ago when the State Meeting was held in Atlantic Beach. Kenneth shared a preview of his report from NACAA. He recognized Fred Miller as the Southern Region Vice Director. There are not any really hot topics coming up in Jackson this year. Galaxy may come up again. The folks in Mississippi are working hard and have things together for the National Meeting. The NACAA Vice President will come out of the North Central region this year; two people are interested. The treasurer position is open; a gentleman from Nebraska may be interested. It is open to anyone in the country.
Secretary's Report and Minutes
Minutes from the last board meeting were posted on the web and sent out to all NCACAA Board members. The meeting was held February 11, 2000. She was not aware of any corrections that needed to be made. Marjorie thanked John Dorner for posting the minutes on the web so board members and other association members can have easy access to them. It is now up to everybody to take the time to read them. A motion was made by several individuals to accept the minutes. It was seconded by Johnny Hensley. The motion passed. Rett thanked Marjorie for her efforts as secretary over the last three years.
Treasurer's Report
We began with a balance on January 31, 2000 of $11,633.81 in checking. Income was $128.00. Expenses listed were $7,165.23 giving a current checkbook balance of $4,596.58. Outstanding checks of $1,445.40 include award checks. The current bank statement balance is $6,041.98 (as of 5/31/2000). Freddie O'Neal moved we approve the treasurer's report. Johnny Hensley seconded the motion. The motion passed. Rett thanked Nancy Keith for the job she has done as treasurer for the last three years. The treasurer's report and financial statements of NCACAA have been audited.
Parliamentary Procedures Review
Rett introduced Jack Loudermilk who was appointed parliamentarian for the state meeting. After last year's state meeting we realized we needed help on parliamentary procedure. There were differences of opinion on how to do things. People didn't know Roberts Rules of Order. Rather than have a parliamentarian as an officer position, it was decided to have it as a presidential appointment for the general meeting. Rett appointed Jack Loudermilk who will be available to address any issues regarding Roberts Rules of Order to help things run more smoothly. Rett asked Jack to give us a bit of training as a preview so we will be better prepared for the meeting.
Jack indicated that a parliamentarian should be mostly seen and not heard. We may need to straighten up a few things we have been doing that were not quite as they should be. It sometimes gets a bit difficult for the one presiding to think about everything and then there's always someone who wants to argue. Many of us haven't done parliamentary procedure since high school. Henry Roberts III is responsible for the new Roberts Rules of Order which has more on the logic behind the procedures and organizing a group. It is worth buying.
We need to straighten out a few things to help the meeting go more smoothly on Thursday - you have to know the rules. When you want to make a motion, say "I move..." Looking at the Constitution and By-laws, retired agents can't vote. They can talk, but they can't vote.
Reports from standing committees do not need approval - that's part of their job - to report. That report doesn't have to be accepted unless you want to say that you believe it, want to hammer down every word. Otherwise you don't have to accept the report. If the committee has a recommendation that should be in the form of a motion made by the person reporting for that committee. Then it needs to be addressed.
There should be no debate or discussion unless there is a motion on the floor. If there gets to be a problem, cut off additional discussion.
The person reporting for a committee needs to bring any recommendation in the form of a motion at the end of their report. It does not require a second. If a committee in a report makes a formal motion or resolution, the whole committee is backing it so it is assumed that they second it.
Regarding election of officers and nominations from the floor, the chair can declare nominations closed (with no objections). Technically, if you wait for someone else to move that nominations be closed it takes a two thirds vote.
If committee members make a motion, they get to discuss it first. Any other time, the first person up gets recognized to discuss unless they've already been up or the individual making the motion has not discussed it. Everyone is supposed to speak once before anyone gets another chance.
Useful motions and things that can come up at any time were presented. Raising a point of order when someone has a question about whether or not something is done according to rules of order can come up at any time - they can even interrupt the speaker. The chairperson can declare them out of order if they are only doing it to disrupt the meeting. If they have a point, the chairperson and parliamentarian will discuss that. Question of privilege can also interrupt the speaker if there is a reason. Another useful motion is calling for the previous question. If that is called, it immediately ends debate. It takes a two-thirds majority. Move previous question can be called to cut off debate - are we finished talking about it? It is a yes/no question - no discussion. The presiding officer can ask if you are ready for the question (no 2/3rds vote needed).
You can table an item and postpone debate for some time. It only takes a majority - yes/no - no discussion. If someone makes a "dumb" motion, and people realize it into the discussion, move to postpone indefinitely - majority vote. It disappears. This is an easy way to get out of it. If a motion is just tabled (not for a specific time), it can be brought up whenever the group decides. If a motion is tabled to a specific time, it must be brought back up at that time. Most motions that are tabled (not for a specific time) are usually just gone. Another way of disposing of a motion is to refer a motion to committee. The chairperson of that committee has to act on it and get an answer.
The chairperson has to decide if something is done just to create problems or for a legitimate reason. The chairperson rules. If the chairperson rules something is out of order and the majority support that, then it is out of order (creating a problem with a meeting, etc.) Jack will have the final word on what is proper and what is not at the general meeting.
Kathy Dugan highlighted a simple version of Roberts Rules of Order put out by the Institute of Government. It costs $9.00.
After looking into it, Jack clarified the situation of tabled motions - if an organization holds regular business sessions at least quarterly, a question placed on the table remains there until taken from the table until the close of the next regular session. If it is not taken up by then, the question dies. In the case of our Annual Meeting, a motion placed on the table remains on the table until the end of the current session unless taken up early. If not taken from the table by the end of the session, it dies.
Rett thanked Jack for his help as parliamentarian and hoped this would continue (presidential appointment of parliamentarian) for every state meeting.
OLD BUSINESS
2008 - National Meeting Exploratory Committee Report - Lisa Wimpfheimer
The committee, chosen by the Board last October to explore making a bid to host the NACAA National Meeting in 2008, met twice. They looked at benefits, why we should do it, our involvement, cities to consider, resources, administrative work needed. The committee plans to make a motion (during the general session) that we make a bid to host the 2008 National Meeting with the recommendation that Greensboro be the location. Sam Groce will be doing a presentation on that. Teamwork of all agents working together would be very positive. Chair of last National Meeting in Charlotte, Ed Nolley, is here. Ken Vaughn also was consulted, so we had the voice of experience providing input.
Dalton indicated that even with the agricultural situation not as it was last time, that should not scare us from participation. We need to push this and all get behind it. We need the involvement of all and cooperation of everybody. It can be done.
Lisa indicated that those on the committee were: Sam Groce, Dalton Dockery, James Cochran, Lenny Rogers, Billy Dunham, Cyndi Lauderdale, David Barkley, Tyrone Fisher, Marjorie Rayburn, Nancy Keith, Ross Young, and Ken Vaughn.
Billy suggested we use some of our funds to hire someone such as a retired agent to chair this thing, so that agents with county responsibilities don't get saddled with it. Whoever is brave enough to take the chairmanship can almost forget about their county responsibilities. You have four years to get ready after making the bid. Lisa asked about including the hiring of a retired agent to act as chair as part of the committee's motion if that might make a difference.
2006 is an open year. John Dorner asked if there was a reason we were not bidding for 2006. Lisa replied that was not the charge of the committee. Eight years is a long time away and some people at the table won't be here in eight years. Kenneth Williams indicated that the last several times when there has been an open year, it has gone to the South. It might be good to let another region have a chance. Rett thanked Lisa for the committee's work. Johnny Hensley mentioned that Everette Davis was registration chairperson for Charlotte '88 and would have some good information to share.
PILD meeting report - Johnny Hensley
Fred Miller and Johnny Hensley attended. It was April 1-5, 2000 in Washington, DC. They visited legislators in teams. At the breakfast, some legislative aides were present. They visited with the National Association of County Commissioners organization and other groups working to influence legislation for land grants and Cooperative Extension. There were seminars and speakers. There wasn't much free time. The ag agents met together one afternoon and shared information. The ag agents also went out to dinner one evening. It was a good meeting and worth the time and effort. Fred Miller went as Southern Region Vice Director because of the professional development role. It was a good experience to meet with delegation in Washington. People in Washington do care enough to meet with people. They needed ag agents to help set up appointments. E-mail works. From North Carolina there was representation also from Epsilon Sigma Phi, 4-H Agents, and Family and Consumer Science Agents.
Voting Delegates
Rett sent the request for support of voting delegates to attend the NACAA meeting to Sue Mills. Administration will only support seven delegates (instead of 10) this year. They have cut back a little - only supporting seven delegates from each association to attend their National Meeting. North Carolina is entitled to nine voting delegates at NACAA. We also designate one alternate. The delegates Rett has so far include: North Central- Art Bradley, Southwest - Lenny Rogers, Southeast - Matthew Martin, West - Phillip Hedden, South Central - Richard Melton, Northeast - Gerda Rhodes, Northwest - Sheila Jordan. (District Vice Directors usually serve as delegates.) The President and one officer are also delegates. (This is a change as a result of going to seven districts instead of eight.) We also needed an alternate. After much discussion, it was determined that James would be the other officer to serve as delegate since he was President-elect. Johnny Hensley would be the alternate. James gets to carry the flag.
NEW BUSINESS
Trust Fund Report - Everette Davis
Our investments took a slight dip the first five months of this year. Our earnings from Charlotte '88 funds for last year are extremely good. Our investments had a 42% increase in value last year. As per board instructions, Everette transferred $9,618.78 to Nancy - in September 1999, most from securities and a little from Money Market - to support the awards program. The report on the Board investments - not quite as good in performance - they increased about 19% in the year 1999. At the Board's instructions, in October, Everette transferred $3,526.17 to the treasurer for Hurricane Floyd relief. Everette also presented information on how our accounts have grown since they started in 1989 and what they are worth today. The report has been shared with the three past presidents (trust fund committee).
There have been questions about how this information should be distributed and shared. The information is somewhat privileged and sensitive and should be for members only. There may be some misperceptions about this money on the part of other associations. Everette asked for feedback on presenting the report to the membership. He plans to present the information on an overhead transparency. The written report will be a narrative which presents basic information about the Charlotte '88 trust fund and the Board trust funds. The Charlotte '88 money is invested primarily for growth. The board's money is invested primarily for security, but secondarily for growth. The financial advisor (Rick Wolfe) invests our funds based on these investment aims. A detailed financial report will be provided upon request to members. Everette will be glad to answer any questions about our investments and provide details.
Financial Records, IRS Status, and Reporting - Alan Harper and Gayle Smith, CPA
Rett introduced Alan Harper who has been working with an accountant on NCACAA's tax status, filing of necessary reports, record keeping, etc. Alan introduced Gayle Smith, CPA who has been working with him. She has been a CPA in Lenoir County for over 25 years. She works with farmers in Lenoir county and has supported Extension and helped with meetings. She agreed to try to take a look at our records and see what needs to be done. She has not billed us because she is not finished.
There are some things missing, but they can be found. We want to build a foundation so there will be no problems in the future. She has some suggestions.
Gayle received information from Alan about 3-4 years ago. We are working with 10 years of information. 1988 was the last year for which a 990 tax form was required - that depends on receipts and other things. There is information missing. You can't jump ahead with financial matters. Gayle had to start with 1988, get 1989 done, then 1990, and move up the line. Gayle is sure the material is somewhere. She has enough supporting documents through 1992 that she feels okay about it and could sign a tax return if it was required. 1993 is the first year we have enough missing gaps that everything can't be put together. 1994 and 1995 - there are some gaps. By the time you get to 1996 and '97 - we have everything we need. Can't do anything with 1996 and 1997 until we get everything before. This is a slow process. Alan brought information on Saturday from Marjorie to finish getting 1990 and 1991 finished. It can be done.
What we are missing: For 1993, we only have the December 31 bank statement, calendar year treasurer's report, but no way of knowing outstanding checks. In 1993, there were significant changes - two mutual funds were sold and were reinvested in four different funds. Going into 1993 there was a combined balance of about $26,000 - between a money market account and a cash balance account. There is no record or statement about that. Gayle needs a document for each account and investment that verifies the money that is there as of December 31, each year. The treasurer's report needs details or a reconciled bank statement to tell what checks are outstanding. We need to explain disagreements in bank balance from statement and checkbook balance - outstanding checks. It can be done. The information is out there somewhere, we just have to find it.
Marjorie indicated that she had gone through the NACAA files in the Wake County office . There is great stuff through 1988 - all the checkbooks with checks pasted back in and everything. After 1988, there is nothing! The missing information is therefore not in those filing cabinets. The information is probably in a box with all the treasurer's records old checkbooks, and other financial information.
Alan asked if there would be any problem in obtaining the boxes from the treasurer to go through them for financial information. The boxes are in Nancy's possession - they pass from one treasurer to another. Everette has the trust fund information from 1993. Johnny Hensley moved that we allow Gayle Smith, the accountant, to have access to the records Everette Davis has for the trust funds and all of the records that Nancy Keith has in order to find the information for financial records. The motion was seconded.
John Dorner asked if this was the most effective way to do this or if it would be better to go back to the banks and get the information from them. It will be quicker and more economically feasible to get the information from these boxes. The bank will be a long wait and will charge for each piece they find. It will save the Board a lot of money if most of the stuff is there and we can get enough of it to reconstruct records without spending additional money. Billy commented that there was no money stolen - there is no indication of that. The problem is there is no record. Accounts were moved from one bank to another and from one type of account to another.
The motion passed.
Gayle made additional suggestions. In the future, whoever the treasurer is - the treasurer's report needs more detail. It needs to be done on an annual basis. Gayle needs a copy of the bank statement from December 31st and ideally a list of outstanding checks to reconcile balance of treasurers report with bank statement. Anywhere you have money - any investments - she needs a statement that shows we have a given amount of money - an outside source document that shows that it is there.. Dividends and interest are reported to IRS. That statement comes to somebody. When a tax return comes in, IRS checks that return against what was reported (dividends and interest). Audits come about because of small differences that don't match up, even though the total numbers are right. Balances on December 31st need to be verified. Anything that comes in January - "important tax information" should be kept.
Rett indicated that we need to clarify the process. Gayle Smith will bill us when the process is finished. She plans on finishing it up and bill us for the time that she put in it. At that point we can work under a fixed fee or per hour arrangement for filing form 990, etc.
Art Bradley asked about possible penalties. If a form 990 is required for any year, for a 990 that is outstanding, IRS can charge $10.00 a day. This is not usually enforced. For the years that have been completed so far, we are right on the edge of having to file a form 990.for those years. Based on experience, there are probably no problems with penalties. Statute of limitations usually starts running with IRS once things are filed. Cyndi indicated that files should not be carried around from one treasurer to another in boxes. They should be filed somewhere so they will be there if needed. The Wake County storage site is fairly secure - in the basement of the commons building in a locked room and then in a locked cage. There is very limited access to it. Gayle asked about what we wanted her to be doing - tax filing requirements with IRS, preparing the 990. We are doing the rest.
Our audits are done by three agents in the association - internally. Rett thanked Gayle for all her word and thanked Alan.
State Meeting Update- George Autry and Kent Wooten
There are more people registered for the state meeting than were expected. They had to adjust the number for meals upward. The amount presented in the budget in February was $17,344. The amount needed has gone up about $2,000 - to cover extra meals. The rest of the items are fairly close. The original budget (for Fayetteville) figured there would be about 150-160 people for meals. We are about 200 or better on a lot of them (193-194 for the banquet). The extra cost of meals is somewhat offset by the additional registration fees picked up - about an additional $1,300-1,400 in revenue. Rett asked if registration fees and sponsorships would be able to cover the total meeting expenses.
At the last Board meeting we approved a reduction in registration as a way to get more people to attend the meeting. It worked! It didn't hurt attendance. Johnny indicated that this was not the final report. Meal numbers have to be guaranteed. If not enough are planned for, there will be some unhappy people - they don't get to eat. We can go 3-5% over the planned numbers. The meals will not cost less than $9,723. Many items are already set - the band, the busses, etc. There is no option to cancel anything at this point. The registration should cover most of the additional expense.
Johnny gave an update on sponsorship. He shared a list of NCACAA State Meeting contributors - repeat contributors (also contributed last year - $8,350) new contributors (not contributors last year, but may have contributed some time in the past - $900) for a total of $9250, including a check that just came in yesterday.
There were 560 letters mailed out (provided by James Cochran). There were three or four negative responses (Tom Hunt - American Cyanamid, Food Lion, and some others). There were nine brand new sponsors. Some old time favorite sponsors did not respond at all. One of those was Steve Bodinsky from Pfizer. He has retired. We need to contact the new representative - Elizabeth Parks Reinhart (?) and try to get her involved. Pfizer had contributed $500 a year in the past. Others not responding this year include the Christmas tree growers. Chilean Nitrate has changed names. The was only one contribution from Perdue this year and only one from Pioneer (instead of 2). James indicated that some of the new contributors this year were contacted last year and didn't contribute then. The list is always evolving. About 30-40 letters were returned as undeliverable. Johnny asked for our help in writing thank you letters to the sponsors. He had stamped envelopes for us to use in sending thank you letters.
Professional Improvement Fund Suggestions - Rett Davis
Rett lead a discussion on suggestions for using funds for professional improvement. Some suggestions included scholarships for agents and dependents (many southern states have scholarships like this), increase incentive award program - double the amounts (the biggest communication award now pays $50.00). We could also earmark a designated amount to be held aside for hosting the National Meeting, use funds to provide awards for continuing excellence, perhaps two awards per year per district - a sizable amount - $3,000-4,000. Johnny mentioned a suggestion that came up in his district - use some money to set up an endowment to sponsor one of the ag related 4-H projects for district winners to go to the state competition and go to the national competition -t hat could be locked in with an endowment.
Billy suggested we appoint a committee to come back with a recommendation. That would not be up to an existing committee - various committees deal with various awards. There may be some things we can bring back to discuss at the October meeting.
Doubling some of the existing awards would not be doing anything "different" with the money, just increasing the amount that was spent. But for scholarships or sizable "awards of excellence" we are talking about much more money. Rett suggested we talk with the Ag Foundation about the scholarships they administer and what it would cost to fund a scholarship. All the awards and support for award winners to attend the NACAA National Meeting comes to a fairly sizable amount. Everette thought it would be best for the awards money to be effective for the next cycle.
It would be best to work through a committee to bring forth recommendations rather than the Board trying to make a decision tonight. Rett appointed a committee to study this issue and bring back a recommendation to the board. Rett will chair the committee which also includes Sheila, Johnny, and John Dorner.
Rett suggested that we may need to have another board meeting between our February meeting and the one at the state meeting since so many items come up and it makes this June board meeting so long.
4-H District Activity Day Conflicts with NCACAA State Meeting
Rett shared a letter from Mike Davis, expressing his and Ann Frazier's concern about scheduling conflicts. They want us to reschedule the NCACAA State Meeting because it conflicts with 4-H District Activity Days. They indicated that until the last four or five years, the state association met the first or second week of June. (We don't remember the state meeting being that early.) "Would the association consider scheduling earlier in June, or July. That would allow competitors a positive experience, valued input, and evaluation of the county agricultural agents."
Marjorie had responded earlier that: meetings traditionally have been held at this time, we don't get information on 4-H District Activity Days until March, the State Ag Agents meeting provides opportunity for professional development as well as family centered activities, and many agents bring spouses and children. Also, the NACAA National Meeting is held in August or September, and we need to have our meeting before then. Mid-June works out well for us.
Rett indicated that he needed to respond. Johnny and James indicated that our association policy directs that our state meeting must be at least 2 weeks prior to the NACAA National Meeting. In 2003, the National Meeting is in Wisconsin in July.
According to John Dorner, the Western District sent Ann Frazier a letter as soon as the state meeting date was chosen for 2001 to let the 4-H folks know that our meeting date was set. We had yet not seen 4-H District Activity Days on the calendar. They (Ann Frazier) indicated that District Activity Days were planned for the same time, so there will be conflicts again next year. Ann Frazier indicated that the 4-H Days were already set for the second or third week in June, regardless of whether or not it was on the calendar. The consensus was not to respond.
State Secretaries Association Request
Rett shared a letter from Denise Brown, President of the NC Cooperative Extension Secretaries Association, requesting a donation from that association of $10,000 to promote and sustain professional improvement opportunities for secretaries across the state. They indicated that their resources were limited. The secretaries have a difficult time raising money for their awards program and for professional improvement. Would we be interested in a donation to them to be put aside as seed money to get started - like we have with our trust fund? They are struggling with membership as an association. They don't have much to offer because of limited funds. They can't get much by just raising dues - they are already fairly high. Rett's district supported this request.
The money would be used to make an investment to support their recognition and awards program and for professional improvement. It is not for the state meeting or district meetings. Cyndi indicated that they should work for their money. We also gave them money each year for their meeting. We don't ask other associations for money to support us. Nancy indicated that last year the Ag Agents gave the Secretaries Association $200 for their state meeting.
They have requested a one time gift of $10,000 seed money. Billy suggested that we give them $1000 a year. Kevin Starr agreed. That way we would still have the money as part of our investment. He commented that the secretaries give us a lot of support, even helping send out letters helping us raise our funds. Rett indicated that we couldn't be ag agents for very long without them. Johnny said that we could approve this as a board (it would not have to go before the general membership). Marjorie indicated that the board does this for other associations and that this shouldn't be any different. There was further discussion about what the money should be used for, how much and how often, and what other sources of sponsorship (from office supply people, etc.) the secretaries had.
Billy moved that we give the Secretaries Association $2,000. Marjorie seconded it. Johnny amended that motion that it be subject to approval by the board on an annual basis for the coming year at the October meeting, except for this year. James seconded the amendment. James indicated that this was for their (the secretaries') protection - they would know for sure in October that they were getting it. Johnny said they should request it (the money) - it would be decided at the October meeting - it could also be more or less. Lisa suggested we give them @2,000 a year for five years and after that decide if we want to continue. An amendment was suggested - to have it phrased in such a way as to say that we are glad to donate $2,000 and welcome your request for these funds on an annual basis due to the board by October something. If they have to ask for it every year, it won't get lost in the shuffle. It shouldn't be difficult for them to write a letter in September requesting the donation so the board can vote on it in our October meeting. The vote on the amendment - amount of money would be subject to approval by board at the October meeting - Johnny clarified the amendment that it would be upon request by the Secretaries Association by September 15th of each year. Jack Loudermilk indicated that Johnny could change his amendment. It has now been changed to: $2,000 would be contributed to the Secretaries Association if approved by the Board at their October meeting upon request by the Secretaries Association by September 15th. James seconded the amendment. Eight voted for, five voted against the amendment. The vote on the motion to give the Secretaries Association $2,000 this year and with other stipulations as amended, passed.
Nancy asked where the money would come from. Johnny moved we take the money out of the board savings. It was seconded by Lenny. The motion carried.
Articles in County Agent Magazine
Rett indicated that we were proud of Ben Chase for the article he submitted to the County Agent Magazine - in this month's issue - "North Carolina Agents Respond to Disaster." That gives us good national recognition. There was also another article submitted by a team of North Carolina Agents - Jack Loudermilk, Ronnie Thompson, and Mark Tucker - in this issue as well. The County Agent Magazine goes to Extension Administrators and to legislators in Washington DC.
National Vice-chairs
George Stancil has been approved as national committee vice-chair for Teaching and Communication and Carl Pless for Agricultural Economics. This is quite an honor for North Carolina. Kathy Dugan is also serves as Early Career Development vice chair.
District reports
This was dispensed with.
James presented information about the Southeast and South Central District taking new agents to the National Meeting. They are looking for another female to go. (Eileen in Wayne county was suggested.) James requested $100 from the Board to feed them. He would like to get all new North Carolina Ag Agents together in Jackson for breakfast on Tuesday morning. Billy moved we give James the money requested. Johnny seconded it.
Johnny indicated that we know we will probably come up short in paying for this state meeting. He moved we authorize the treasurer to transfer money to the South Central District treasurer (to make up for any shortfall in sponsorship and registrations) from the Board Savings if needed for the state meeting. Billy Dunham seconded it. The motion passed.
The meeting was adjourned.
Respectfully submitted by Marjorie Rayburn, NCACAA Secretary